Office Manager and Bookkeeper – Los Angeles, US

NetFreedom Pioneers is seeking an experienced Office Manager to join our organization. In this role, Reporting to the Operations Manager, the Office Manager provides administrative support for the organization, records financial transactions, and performs all Human Resources functions and office maintenance. The ideal candidate is ambitious, proactive, organized, tech-savvy, reliable, detail-oriented, and able to focus on the big picture. He or she is an effective communicator, is motivated to learn new concepts and processes quickly, and thrives in a fast-paced work environment. We are looking for candidates with at least 2-5 years of administrative/office management experience.

GENERAL RESPONSIBILITIES 

Admin Support

• Ensure organization staff is provided with the resources needed to complete their jobs including promptly responding to tickets and providing complete solutions for inquiries
• Assist in policy implementation for organization improvement
• Coordinate with Operations Manager on organization-wide administrative tasks
• Support Project personnel in consultant tracking, invoicing, and compliance
• Request financial disbursement requests as needed from government grant
• Manage inventory, monitor office stock, such as stationary and computer equipment, and place orders when quantities are getting low or if new equipment or software is required.

Bookkeeping

• Compile financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
• Operate computers programmed with accounting software to record, store and analyze information.
• Check figures, postings and documents for correct entry, mathematical accuracy and proper codes
• Improve and maintains organization’s filing system including bills, payments, and disbursements

Human Resources

• Performs benefits administration, including claims resolution, change reporting, approving invoices for payment and communicating benefits information to employees
• Stay up to date with employment law and ensure NFP compliance
• Analyze, prepares and inputs payroll data; facilitate management and employee understanding of payroll procedures
• Training and onboarding new employees on their understanding of their benefits package
• Responsible for employee relations counseling, outplacement counseling and exit interviewing

Additional Responsibilities

• Comply with NFP internal policies established by Executive Director and Operations personnel
• Assist other NFP personnel on tasks outside of established functions whenever possible

QUALIFICATIONS

• 3+ years as a coordinator, administrative assistant, and/or office manager supporting a fast-paced environment
• Successful experience with managing facilities from an office management perspective (vendors, office layout & appearance, access, etc) along with at least some experience planning events
• 2+ years of accounting experience and the basic understanding of AP, AR and Payroll
• Proven excellent communications skills and ability to be flexible, a team player, and interface professionally with all levels of internal and external
• Able to work independently, highly motivated, and a positive attitude
• Ability to complete routine and transactional tasks with strong attention to detail
• Accounting and quickbooks online experience is highly value
• Ability to manage a monthly budget, including invoice and credit card reconciliation
• Experience working with payroll and HR systems are a plus
• Must be able to work/commute to Marina del Rey office. (This position is not remote)